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2015 Requirements for Abstract Submission & Formatting Guidelines

General Submission Information

Authors wishing to submit either an oral presentation or poster for the conference will be required to provide a properly formatted abstract at the time of submission. Authors have two options for their submission and subsequent publication in the conference proceedings.

  1. Abstract only (1000 words or less)
    This option is intended for authors who do not wish to submit a full paper for publication in the AAZV Proceedings. Please note that abstracts less than 250 words are generally not considered full publications, allowing a full scientific manuscript on the same topic to be submitted elsewhere for publication. It is the author’s responsibility to determine if their submission would impact future publication. Authors are advised to assess relevant journal policies regarding prior publication for any journals they are considering. The Journal of Zoo and Wildlife Medicine does allow publication of material that has been previously published as a proceedings abstract under 250 words.

  2. Abstract submission with intent to submit full paper for proceedings
    This option is intended for authors who intend to provide a full paper (10 pages or less) to the AAZV Proceedings if their submission is accepted. Authors should only upload an abstract at this time (1000 words or less). If the submitted abstract is accepted, the author will supply the full paper by May 15, 2015. Authors must adhere to formatting standards, but can structure the content of the paper as they wish.

The deadline for abstract submission is March 6, 2015. Manuscripts should be submitted as a Microsoft Word document (.doc or .docx) through the online submission site.

Authors of "Abstract only” submissions will be afforded the opportunity to make minor modifications to the content of their abstract if accepted into the scientific program. Authors of both “Abstract only” and “Full paper” submissions will be required to submit the final version no later than May 15, 2015.

Requirements

  1. All abstracts must adhere to the formatting guidelines. Non-adherence will negatively impact the evaluation of an abstract for potential inclusion in the scientific program.
  2. Submissions should be a concise, factual condensation of information to be presented, accompanied by relevant supporting data; avoid including extraneous information. Your audience includes members of the association who may not be in attendance; therefore, critical information should be provided (drug dosages, anesthetic regimes, trade names, product manufacturers, etc.).

  3. If a poster or abstract has been presented elsewhere, previously published, or is submitted/in press elsewhere, the author must provide a "reprinted with permission” statement from the other organization. Full manuscripts that have been previously published elsewhere are not acceptable.

  4. Abstracts will NOT be accepted for the following reasons: only an outline is provided; abstract states "data will be presented” or "subject will be discussed”; abstracts that constitute sales pitches for products or services.

Format and Style Specifications for Abstract Submission:

Please refer to the following information and attached examples.

  1. Use single-spaced, 12-point, Times New Roman type. Use 1 inch margins on all sides. Text should be aligned to the left EXCEPT for the body of the abstract, which should be full justified.
  2. Do not number pages. Do not use a running title at the top of the pages.
  3. The title should appear in all capital letters, bold print at the top of the first page. Scientific names in the title should be written in standard format (first letter of genus capitalized, species all lowercase) and italics, bold print.
  4. Names and academic degrees of all authors should be listed in italics, bold print, below the title separated by a blank line. Authors’ names are separated by commas, with a comma and the word "and” prior to the last author. Periods are not used in the listing of professional degrees. Diplomate status should be reflected as "Dipl” with no periods (e.g. Dipl ACZM). Numerical superscripts corresponding to current professional affiliations should appear at the end of each author’s name following punctuation (comma). The name of the author presenting the paper should be identified with an asterisk (*) without superscript format.
  5. Current professional affiliations (institution, city, state, postal code, and country; do not include street addresses) are listed in italics, bold print after the list of authors separated by a blank line. The appropriate numerical superscript should precede the professional affiliation for the authors. A semicolon should be used between professional affiliations. Do not use periods in state abbreviations.
  6. The lowercase bolded word "Abstract” should follow the affiliation separated by a blank line. The text should follow after another blank line. For full manuscripts, authors may follow standard journal section headings (Introduction, Materials & Methods, Results, Discussion), each bolded and preceded by a blank line. Alternately, authors may take an open format approach to their paper using different section headings.
  7. Scientific names in the text should be spelled out in italics when the common name is first mentioned.
  8. Product information may be placed in footnotes. Footnotes should be denoted with superscript letters and appear prior to the Key words.
  9. Below the abstract and separated by a blank line, list up to six key words, in alphabetical order, that best describe the nature of the report. Key words should include principal species studied (scientific and common names), variables tested, and the main scientific content of the abstract. The heading "Key words" is in bold and indented five spaces, followed by a colon. The first letter of the first key word is capitalized; commas separate key words.
  10. Below the Key words and separated by a blank line, Acknowledgments should be 10-point Times New Roman type, with the heading in all capital letters and bolded.
  11. Tables and figures should fit within a 4 × 6” area and may be imbedded in the word document. All tables and figures will be edited for style and formatted for publication. Style specifications for tables, figures, abbreviations, and miscellaneous items should follow the Journal of Zoo and Wildlife Medicine format available at http://jzwm.allentrack.net/cgi-bin/main.plex
  12. Literature citations should appear in the text with superscript numbers that follow concluding sentence punctuation. When a series of consecutive references are being cited as a group, these can be presented with hyphenated superscripts (i.e., 2-7).
  13. Unpublished work and personal communications are listed in parentheses in the text; they are not listed in the "Literature Cited” section.
  14. Citations are listed alphabetically at the end of the manuscript under the "Literature Cited” section heading. The section heading is in all capital letters, bolded, 10-point Times New Roman type. References should be in normal 10-point Times New Roman font. All references contained in the reference list must be cited in the text.
  15.  Refer to JZWM guidelines at http://jzwm.allentrack.net/cgi-bin/main.plex for the citation style. Some specific guidelines are provided below which should supersede any JZWM guidelines that may differ.
  • Italicize scientific names.
  • Citations should be listed in alphabetical order by first author’s surname. When there is more than one paper by authors whose names appear in the same order in each paper, the papers are listed in chronological order. Papers with multiple authors but the same lead author are arranged together, alphabetically by second, and then by third, author, etc. Papers by the same authors in the same year are assigned a letter suffix (e.g., 1983a). All authors of a cited paper must be listed in the Literature Cited section (i.e., "et al.” is not used). All citations must have at least one author.
  • Initials only are used for the first and middle names in all citations. Initials are placed after authors' surnames. Do not include a period or a space between initials. A comma should separate authors' names.
  • The names of editors of sources in which an authored reference is included (textbooks, compendia, etc.) should be given using the format "In: Doe, J (ed.).”
  • Only the first word and proper nouns in titles of papers and books begin with a capital letter. Inclusive page numbers are given when one reference in a book is cited. Pages are not given when more than one reference in a book is cited. The issue number is indicated in parentheses after the volume number only if the pages of the journal cited are numbered by issue rather than by volume.
  • Names of journals are abbreviated following the National Library of Medicine guidelines, which can be located at / http://www.ncbi.nlm.nih.gov/nlmcatalog/journals
  • Articles that have been accepted for publication but have not yet been published should be listed in the Literature Cited section with the designation "(In press)" following the author’s name. Articles that have been submitted but not yet accepted by a journal should be listed as “(Unpublished)” in the text and should not appear with the Literature Cited.

Examples:
1. Bolton LA, Munson L. Glomerulosclerosis in captive cheetahs (Acinonyx jubatus). Vet Pathol. 1999;36:14-22.

2. Citino SB, Bush M. Giraffidae. In: West G, Heard D, Caulkett N (eds.). Zoo animal and wildlife immobilization and anesthesia. Ames (IA): Blackwell Publishing; 2007. p. 595-605.

3. Munson L, Nesbit JW, Meltzer DG, Colly LP, Bolton L, Kriek NP. Diseases of captive cheetahs (Acinonyx jubatus jubatus) in South Africa: a 20-year retrospective survey. J Zoo Wildl Med. 1999;30:342-347.

4. Lamberski N, Newell A, Radcliffe R. Thirty immobilizations of captive giraffe (Giraffa camelopardalis) using a combination of medetomidine and ketamine. Proc Am Assoc Zoo Vet, Am Assoc Wildl Vet, and Wildl Dis Assoc; 2004. p. 121-123.

Additional Information for Full Paper Submissions

  1. All of the above guidelines related to abstracts apply to full paper submissions.
  2. Full manuscripts should be limited to 10 pages in length (including tables, figures, and references).
  3. An abstract (1000 words or less) should be provided at the beginning of the manuscript.

 

EXAMPLE OF PROCEEDINGS FORMAT AND STYLE

 

FUNGAL KERATITIS IN A CONGO PEAFOWL (Afropavo congensis) AND A SATYR TRAGOPAN (Tragopan satyra)

Stephanie B. James, DVM, Dipl ACZM,1* Heidi S. Zurawka, DVM,1,2 Alisa L. Newton, VMD, Dipl ACVP,1 and John S. Sapienza, DVM, Dipl ACVO3

 

1Global Health Programs, Wildlife Conservation Society, Bronx, NY 10460 USA; 2Omaha’s Henry Doorly Zoo, Omaha, NE 68107 USA; 3Long Island Veterinary Specialists, Plainview, NY 11803 USA

 

Abstract

 

Fungal keratitis is an uncommon finding in avian species.1,2 Cases of confirmed unilateral Aspergillus fumigatus keratitis were diagnosed in a 12-day-old Congo peafowl (Afropavo congensis) and a 1.5-yr-old Satyr tragopan (Tragopan satyra). Both animals were treated with oral antibiotics and antifungals. The Congo peafowl was treated, in addition, with topical ocular antibiotics and antifungals. The Satyr tragopan was initially treated with a temporary tarsorrhaphy and then later with antifungal nebulization. Both animals had moderate to severe leukocytosis characterized by a heterophilia and a monocytosis. Neither case resolved with medical treatment. The Congo peafowl’s affected globe started to collapse during treatment so the bird was immobilized and intraocular natamycin (Natamycin ophthalmic suspension 5%, Alcon Laboratories, Inc., Fort Worth, TX 76134 USA) was administered to decrease the chance of fungal invasion of the surrounding tissue as the globe became phthisical. The Satyr tragopan was anesthetized and the affected globe was surgically enucleated. Both animals remained on oral antifungals post-operatively. White blood cells counts normalized rapidly after the intraocular treatment and the enucleation. These cases represent presumptive localized Aspergillus infection with leukocytosis but without systemic or neurologic involvement. Treatment of the affected eye with either an intraocular antifungal or enucleation was curative with no negative long term sequela.

 

     Key words: Afropavo congensis, Aspergillus fumigatus, Congo peafowl, fungal keratitis, Satyr tragopan, Tragopan satyra

 

ACKNOWLEDGMENTS

The authors would like to thank the Department of Ornithology at the Wildlife Conservation Society for their assistance in the care of these birds.

 

LITERATURE CITED

1. Beckman BJ, Howe CW, Trampel DW, DeBey MC, Richard JL, Niyo Y. Aspergillus fumigatus keratitis with intraocular invasion in 15-day-old chicks. Avian Dis. 1994;38:660-665.

2. Hoppes S, Gurfield N, Flamer K, Colits C, Fisher P. Mycotic keratitis in a blue-fronted Amazon parrot (Amazona aestiva). J Avian Med Surg. 2000;14:185-189.

 

 

 

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