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AAZV Conference Exhibitor Info

AAZV 48th ANNUAL CONFERENCE
July 16 - July 22, 2016 in Atlanta, GA, USA

Exhibitor Prospectus

Exhibit Dates: July 20 & July 21, 2016
Exhibit venue: Hyatt Regency Atlanta
Exhibit Hall Floorpan

  

Exhibitor Form


Please review all the information below for complete details. We look forward to your participation at this year's conference.

EXHIBITOR REGISTRATION

An Exhibitor Registration Form (see below for link) must be completed and returned, with the registration fee, to reserve a space for this year’s conference. We encourage EARLY registration to insure your place in the exhibit area. Payment MUST be received by June 1st, to guarantee listing in the conference program. General conference information will be available in July.

Exhibitors who are members of the AAZV will receive a copy of the conference proceedings, continental breakfast, refreshment breaks and tickets for scheduled business lunches. Non-member registration includes continental breakfasts and refreshment breaks. Tickets for the lunches may be purchased separately. Exhibitors are welcome at attend any session of the conference program in which they may be interested, as well as register and pay for any pre-conference workshops.

EXHIBITOR INFORMATION

The cost for an 8’ x 10 booth space is $950, and an 8’ x 20’ booth is $1,660, and an 8’ x 30’ is $2,375. Electrical access, audio-visual equipment, easels, extension cords, etc., will be provided upon request and charged accordingly. Information concerning these services will be mailed with your acknowledgement package. 

Exhibitors must set up on Tuesday, July 19. Preliminary details are for company representatives to join our participants for the outing Tuesday afternoon for Zoo Day. Exhibits will be open all day on Wednesday and through the afternoon break on Thursday. The daily continental breakfasts and breaks will be held in the exhibit area; extended refreshment breaks are planned for each of these days. Exhibitors may begin to dismantle their booth on Thursday afternoon, July 21, after the break (around 3:45 pm). It is the responsibility of each exhibitor to make return shipment arrangements for materials.

 

HOTEL/CONFERENCE SITE INFORMATION

The conference headquarters hotel is Hyatt Regency Atlanta, 265 Peachtree Street, NE, Atlanta, GA 30303, USA. Rooms are available at the AAZV conference rate of $139 per standard room.

  

TERMS OF PAYMENT

All payments must be made in US funds and drawn on a US bank. Checks should be made payable to the American Association of Zoo Veterinarians (AAZV), and mailed to: AAZV Conference Registration Office, P.O. Box 924, Roswell, Georgia 30077-0924, USA.

REFUND POLICY

A full refund of monies received, less a $75 administrative fee, will be made if written notice is received by June 30, 2016. From July 1 - 11, 2016, half of the registration fee will be refunded. NO REFUNDS WILL BE MADE FOR CANCELLATIONS AFTER JULY 11, 2016.

NON-PARTICIPATING EXHIBITORS

Can’t attend this year’s conference? Consider contributing to the overall budget by supporting a specific event or item (e.g. coffee break, special event, etc.) Contact Adine Nicholson, Director of Development (904.225.3275; anicholson@aazv.org) for a list of sponsor opportunities.

 

If your company wants to have brochures or product information distributed to conference participants, you may do so for a cost of $250. Please note that in an effort to be more ecologically friendly, we no longer provide tote bags to participants. Your brochures will be made available on a table next to the registration area for participants to take.

 

Submit a completed registration form, along with your payment, for your company’s name to be included in the program booklet. Product materials should be sent directly to the on-site conference coordinator (contact name and address will be indicated in your acknowledgement letter).

 

ANNUAL AUCTION

The annual auction will be held Tuesday evening following the zoo tour and dinner. Exhibitors will be contacted separately regarding this function.

 

SPONSORSHIP OPPORTUNITIES

Consider contributing to an AAZV program or conference event.
AAZV Sponsor Information
Contact Adine Nicholson at anicholson@AAZV.org


EXHIBITOR REGISTRATION FORM

Organizations wishing to exhibit at the 2016 conference must use the Exhibitor Registration Form which, when properly executed, shall be considered a binding agreement between the parties. It is understood that neither the AAZV, EAZWV, IZW, nor any member or employee thereof, assumes any responsibility for materials or equipment placed on display beyond the provisions of normal security measures as defined in writing. The exhibitor assumes full responsibility for their assigned space and the materials placed therein.

Exhibitors shall indemnify and hold harmless HYATT REGENCY ATLANTA and its servicing agents from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits.

AAZV invites companies who regularly participate in the Exhibitors hall during conference are encouraged to complete the "Preferred Registration". This FORM needs to be completed as soon as possible for guaranteed placement in next year's exhibit hall.  See form & details

If you have any questions, contact Julie Fazlollah, Assistant for Conference Planning, at (770) 993-2323, phone/fax or jfazoo@aol.com. Please register early, as space is limited.

 

Review the 2015 Exhibitors, click HERE

Location

581705 White Oak Road
Yulee, FL 32097 USA

Contact Us

Local: (904) 225-3275
Fax: (904) 225-3289
Email:Admin@AAZV.org