Site Selection Process
1. The applicant(s) submit(s) documents to the Executive Director for consideration by the Executive Committee. A viable site proposal should give general consideration to the following items:
d. There should be support of the local host institution(s). This support should be indicated in the form of a written invitation from the host institution(s) Director or President/CEO to the AAZV. The host institution(s) may be a zoo, aquarium or other facility that would be of interest to the AAZV membership. The proposal should indicate the size and scope of the institution(s). The annual conference has a typical attendance of 500 - 600 people depending on the location. When the AAZV conference is held in conjunction with one or more other organizations (such as IAAAM, AAWV, WDA, or NAG) the attendance may approach 800. The host institution(s) is expected to pay for the transportation of the attendees to the zoo/aquarium. Historically, the host institution(s) has paid for lunch and/or dinner on the day that the attendees visit the host institution(s). Under certain circumstances the zoo has paid for the lunch and the Association has paid for the dinner. If the host institution(s) is unable to handle this expense, this should be indicated in the proposal so that alternate arrangements can be made.
5. The Executive Director responds to the applicant(s), acknowledging receipt of the materials by the Board and sending information detailing the next steps to be taken by the applicant(s).