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Site Selection Process 

    1. The applicant(s) submit(s) documents to the Executive Director for consideration by the Executive Committee. A viable site proposal should give general consideration to the following items:

      a. Transportation for attendees, including air transportation to the city and ground transportation to hotels and site activities, must be available.

      b. Local hotel facilities must be available at a reasonable cost to members and be large enough to have adequate conference facilities.

      c. There should be site activities for members, spouses and families.

                d. There should be support of the local host institution(s).  This support should be indicated in the form of a written invitation from the host institution(s) Director or President/CEO to the AAZV.  The host institution(s) may be a zoo, aquarium or other facility that would be of interest to the AAZV membership.  The proposal should indicate the size and scope of the institution(s).  The annual conference has a typical attendance of 500 - 600 people depending on the location. When the AAZV conference is held in conjunction with one or more other organizations (such as IAAAM, AAWV, WDA, or NAG) the attendance may approach 800.  The host institution(s) is expected to pay for the transportation of the attendees to the zoo/aquarium. Historically, the host institution(s) has paid for lunch and/or dinner on the day that the attendees visit the host institution(s). Under certain circumstances the zoo has paid for the lunch and the Association has paid for the dinner. If the host institution(s) is unable to handle this expense, this should be indicated in the proposal so that alternate arrangements can be made.  

      2.   The AAZV would expect assistance from the host institution’s veterinary department in identifying appropriate locations for those wet labs and workshops not held in the conference hotel. 

      3. The AAZV would seek the assistance of volunteers from the host institution in helping with Conference registration and other odd jobs.   

      4. The annual Auction is usually held at the host institution during the day at the zoo.  Volunteers are needed to assist in setting up the silent auction and monitoring the silent auction items. 

    5. The Executive Director responds to the applicant(s), acknowledging receipt of the materials by the Board and sending information detailing the next steps to be taken by the applicant(s).


581705 White Oak Road
Yulee, FL 32097 USA

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