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aazv bylaws 2007 proposed

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AMENDED AND RESTATED BY-LAWS

OF

THE AMERICAN ASSOCIATION OF ZOO VETERINARIANS 

(Approved—November 1974—Atlanta, GA Dues Structure—Revised, 1979—Denver, CO Revised, 1982—New Orleans, LA Revised, 1983—Tampa, FL Revised, 1988—Toronto, Canada Revised, 1989—Greensboro, NC Revised, 1994—Pittsburg, PA Revised, 1999—Columbus, OH Revised, 2002---Milwaukee, WI, Reviewed and revised, 2007—Knoxville, TN.) 

ARTICLE I—NAME

This organization shall be known by the name of ‘‘The American Association of Zoo Veterinarians.’’  

ARTICLE II—OBJECTIVES

The objectives of The American Association of Zoo Veterinarians (Association) shall be:

A. to advance programs for preventative medicine, husbandry, treatment, and scientific research in the field of veterinary medicine dealing with captive and free-ranging wildlife;

B. to provide a forum for the presentation and discussion of problems related to the field of captive and free-ranging wildlife through scientific conferences and professional interaction;

C. to publish and distribute scientific information pertinent to the field of veterinary medicine dealing with captive and free-ranging wildlife;

D. to enhance and uphold the professional ethics of veterinary medicine; and 

E. to promote the general welfare and conservation of captive and free-ranging wildlife.  
 

ARTICLE III—RESTRICTIONS

The Association is organized exclusively for charitable, educational and scientific purposes under section 501(c)(3) of the Internal Revenue Codes as amended.  All policies and activities of the Association shall be consistent with applicable tax exemption requirements including the requirements that the Association not be organized for profit and that no part of its net earnings inure to the benefit of a private individual, corporation or any other entity, and further bound by these requirements set forth in the Certificate of Incorporation. The purposes of the Association shall be strictly and at all times those set forth in its Certificate of Incorporation.  

ARTICLE IV—PRINCIPAL OFFICE

The principal office of the Association is in Nassau County, Florida. The Association may have such other offices as may from time to time be designated by the Board of Directors.  

ARTICLE V—CORPORATE SEAL

The Board of Directors shall have the power to adopt and alter the seal of the Association.  In the absence of the secretary or assistant secretary, any officer of the Association may affix the corporate seal where required unless the Board of Directors shall specify to the contrary.  

ARTICLE VI—FISCAL YEAR

The fiscal year of the Association shall, unless otherwise decided by the Board of Directors, end on June 30.  

ARTICLE VII—MEMBERSHIP

A. Active Members

  1. Active members shall be graduates of a College of Veterinary Medicine accredited by the American Veterinary Medical Association (AVMA), an approved veterinary college no longer in existence or of any foreign veterinary college which is individually listed by the AVMA Council on Education.
  2. An Active member must be actively engaged in the practice of zoological medicine or management on a full or part-time basis.
  3. An Active member in good standing shall enjoy all the rights and privileges of the Association, including participation in meetings of the Members, voting, and holding office as provided in the By-Laws. Active members will receive issues of the Journal of Zoo and Wildlife Medicine, and a copy of the Proceedings of the Association’s annual conference.

B. Associate Members 

  1. An Associate member is a veterinarian or other qualified individual who does not qualify for Active membership.
  2. An Associate member in good standing shall enjoy all rights and privileges of the Association enjoyed by Active members except that no Associate members shall hold elective office. 

C. Active Family Member 

  1. A Family member is a second member of a household who is a veterinarian or other individual qualified for Active membership.
  2. The Active family member in good standing shall enjoy all rights and privileges of the Association enjoyed by Active Members except that no Active Family member shall receive a subscription to the Journal of Zoo and Wildlife Medicine.

D.  Associate Family Member   

  1. An Associate Family Member is a second member of a household who is a veterinarian or other qualified individual qualified for Associate membership.
  2. The Associate Family Member in good standing shall enjoy all rights and privileges of the Association enjoyed by the Active Associate Members except that no Associate Family Member shall receive a subscription to the Journal of Zoo and Wildlife Medicine.

E. Student Member

  1. Student members are veterinary students enrolled in a college of veterinary medicine, veterinary interns, veterinary residents or graduate students in professions allied to zoo and wildlife medicine.
  2. A Student member shall receive issues of the Journal of Zoo and Wildlife Medicine. A Student member may attend the annual meeting of Members but may not vote or hold elective office.
 

F. Life Member

  1. A Life member is a previously Active Member who because of his/her past service to the AAZV has been elected by the Board of Directors to be a Life member.
  2. A Life member shall enjoy all rights and privileges of Active members except that no Life member shall hold elective office.
 

G. Retired Member 

  1. A Retired member is a previously Active member who is no longer actively engaged in the practice of zoological medicine/management on a full-or part-time basis. The individual must have been an Active member for no less than twenty (20) years to qualify for Retired member status.
  2. A Retired member shall enjoy all rights and privileges of Active members except that no Retired member may vote or hold elective office.
 

H.  Tenure

        Each member shall hold membership so long as he/ she is in good standing, or until he/she resigns, is removed, suspended, expelled, fails to pay dues, or becomes otherwise disqualified.  

I.   Dues Membership

    Dues will be determined by the Board of Directors and reported to the members at a regular meeting of the Association. Dues shall be paid annually, or as determined by the Board of Directors, upon receipt of notice thereof. Life members shall not be required to pay dues.

J.  Code of Professional Ethics

    Violation by a member of the AAZV Code of Professional Ethics or from any of the By-Laws, policies, or rules officially adopted by the Association, or any action by a member that is detrimental to the best interests of the zoo veterinary medical profession or the AAZV shall be considered unethical conduct. Charges of unethical conduct shall be subject to investigation by the Ethics and Professional Practices Committee of the Association and if warranted the member shall be subject to disciplinary action by the Association, as determined by the Board of Directors. This includes probation, private censure, suspension, or expulsion. This Code applies to all membership categories in the Association.

ARTICLE VIII—ELECTION OF OFFICERS

A. Nomination

    The Association shall have the following officers: President, President Elect, Vice President, Secretary, Treasurer and Immediate Past President. Each officer shall serve through the annual meeting subsequent to the one at which he/she was installed as an officer until their successor shall qualify and be elected. Officers are limited to two (2) consecutive terms in the same office, except for the Treasurer who will initially be elected for a three (3) year term and who will be eligible for two (2) successive one (1) year terms, for a maximum of five (5) years in the office of Treasurer.  Other officers, assistant officers, agents and employees that the Board of Directors from time to time may deem necessary may be elected by the Board or be appointed in a manner prescribed by the Board.

Two or more offices may not be held by the same person.  Officers shall hold office until their successors are chosen and have qualified, unless they are sooner removed from offices as provided by these bylaws. 

The Nominating Committee, consisting of three (3) members appointed by the President and chaired by the Immediate Past President, shall present in the second quarter of the calendar year a slate of nominees for election as officers consisting of President, President-Elect, Vice President, Secretary, and Treasurer. Suggestions may also be sent by any voting member to the Nominating Committee by March 31 of each year. Nominees must be selected from among Active members.  

B. Election Voting is by ballot. The balloting will occur no later than 60 days prior to the annual meeting. Ballots will have space for write-in votes.

Candidates for each respective office receiving the most votes shall be deemed elected.

In the event of a tie vote for any elected office, the tie shall be broken by use of a printed ballot made available to all Members eligible to vote present at the annual conference immediately following the election. Such ballots will be cast at a time and place designated by the Board of Directors at the first business lunch meeting.  

ARTICLE IX—DUTIES AND TERMS OF OFFICE

Section 1—President

The President shall:

a.  Preside at all Association meetings. The President may authorize either the President-Elect or Vice President to temporarily assume these duties.

b.  Serve as Chairperson of the Board of Directors and the Executive Committee.

c.  Appoint all Association Committee Chairpersons.

d.  Officially represent this Association and perform all other duties that properly fall upon the President.  

Section 2—President-Elect

The President-Elect shall:

a.  Preside at meetings in the absence of or when requested by the President.

b.  Serve as a member of the Board of Directors and the Executive Committee.

c.  Serve as Chairperson of the Scientific Program for the annual conference occurring

     during his or her term of office.  

Section 3—Vice President

The Vice President shall:

a.  Serve in the absence of the President and President-Elect, or when directed by the President.

b.  Serve as a member of the Board of Directors and the Executive Committee.

c.  Perform such other duties as the President or Board of Directors may direct.

d.  Serve as Chairperson of the wet labs or workshops for the annual conference occurring during his or her term.  

Section 4—Secretary

The Secretary shall:

a.  Keep a record of the proceedings of all membership meetings of the Association, the Board of Directors and the Executive Committee.

b.  Serve as a member of the Board of Directors and the Executive Committee.  

Section 5—Treasurer

The Treasurer shall:

a.  Serve as a member of the Board of Directors and the Executive Committee.

b.  Review all proposed budgets and quarterly financial reports.

c.  Assist the Executive Director in preparation of the annual budget and submit it to the Board of Directors.

d.  Serve as Chairperson of the Finance and Budget Committee.

e.  Submit an annual financial report to the Association.

f.  Serve as chairperson of the Audit Committee. 

Section 6—Immediate Past President


The Immediate Past President shall: 

a.  Serve as a member of the Board of Directors and the Executive Committee.

b.  Serve as Chairperson of the Ethics and Professional Practices Committee.

c.  Serve as Chairperson of the Nominating Committee. 

Section 7—Executive Director


The Executive Director may be retained for compensation by the Board of Directors. The Executive Director shall:
 

a.  Serve as a non-voting member of the Board of Directors and the Executive Committee.

b.  Retain copies of all correspondence and records on behalf of the Association.

c.  Receive and file all reports of the Chairpersons of standing Committees.

d.  Send out notices of regular and special meetings to members.

e.  Collect all dues and other income and pay all authorized expenses of the Association.

f.  Receive all applications for membership and refer same to the Board of Directors as needed.

g.  Be bonded in an amount to be specified by the Board of Directors.

h.  Be an Ex-Officio member of all the Association’s standing Committees.

i.   Prepare and present an annual report to the Board of Directors and the membership.

j.   Perform and direct the administrative functions for the Association and oversee the financial affairs of the Association.

k.  Plan and oversee the logistics for the mid-year meeting and the annual conference.

l.  Work with the Editorial Board for the Journal of Zoo and Wildlife Medicine in monitoring Journal expenses, preparing print orders, and overseeing Journal marketing and advertising programs.

m. Arrange for production of the organization’s publications, such as the Members Directory, Official Certificates of Inspection, Guidelines booklet, and others.

n.  Act as a liaison with other associations, organizations, etc. on behalf of AAZV.

o.  Represent AAZV at legislative-regulatory meetings.

p.  Oversee the pursuit of the mission/objectives of the AAZV.

q.  Employ and terminate staff necessary to carry on the work of the Association consistent with the budget approved by the Board of Directors.

r.   Execute contracts, singly, on behalf of the Association provided any such contract does not obligate the Association for more than three years, does not exceed cost to the Association of more than $300,000, and is consistent with the budget which has been approved by the Board of Directors.

s.  With the approval of the Treasurer, invest reserve funds of the Association in treasury bills, treasury notes, and/or certificates of deposit issued by a national or state bank insured by the F.D.I.C., provided no more than $100,000.00 is invested with any one such bank, and further provided, the term on such investment shall not exceed the earliest date on which the Board of Directors has budgeted its use. 

Section 8—Board of Directors

The Board of Directors will be composed of the President, the President-Elect, the Vice President, the Secretary and the Treasurer, the Immediate Past President, the Chairpersons of the fourteen (14) Standing Committees shown in section 12 below, and the Executive Director.

a. Duties

  1. The Board of Directors shall have supervision, control, and direction of the affairs of the Association, shall determine its policies or changes therein within the limits of the By-Laws, shall actively pursue its purposes and shall have discretion in the disbursement of its funds.
  2. It shall make reports to the membership of all Board actions at the membership business meeting and/or through the Association publications.
  3. It shall take any emergency action that needs to be taken by the Association when it is not feasible to obtain action of the membership.

    4.  Provisions shall be made by the Board of Directors for an annual review of the financial accounts of the Association by the Audit Committee and by a certified public accountant selected by the Board of Directors for the purpose of such review. The results of this annual financial review shall be presented to the Board of Directors when available, and to the membership at the next annual membership meeting and at the next meeting of the Board of Directors.

b.   A majority of the Board of Directors will constitute a quorum.

    c.   The members of the Board of Directors, except for the Executive Director, shall not receive any compensation for their services. They may be reimbursed for reasonable expenses incurred in their official capacity.  

Section 9—Executive Committee

There shall be an Executive Committee of the Board composed of the Executive Director, the President, Vice President, Secretary and Treasurer of the Association, and two members selected by the President and approved by the Board from among the committee chairs. This committee shall transact the general business of the Association between meetings of the Board. All transactions of this committee shall be reported in full to the Board at the next meeting of the Board.  

Section 10—Filling Vacancies

In the event of death, disability, failure to serve, or other vacancy, by any officer of the Association, the Executive Committee or the Board of Directors may delegate such officer’s power or duties to any other member of the Board of Directors, or declare the office vacant and elect a successor to serve until the date of the next annual meeting of the Board of Directors, or the balance of the officer’s term.  

Section 11—Resignation and Removal

a.  An officer may resign by delivering his/her written resignation to the Secretary of the Association, at any meeting of the members or directors or to the Association at its principal office. Such resignation shall be effective upon receipt (unless specified to be effective at some other time), and acceptance thereof shall not be necessary to make it effective unless it so states.

b. Any officer may be removed for cause by vote of the majority of the Board of Directors which shall occur at least 21 days after notice to such officer and an opportunity to respond.  The Executive Committee can temporarily suspend an officer for cause until the Board of Directors votes.

c. The Executive Committee can remove a Board member other than an elected officer from the Board by majority vote; this vote shall occur no sooner than 21 days after notice has been given and the individual will be given this time as an opportunity to respond.

Section 12—Standing Committees

The Chairpersons of the Standing Committees of the Association shall be appointed by the President from the Active or Associate membership.

The Standing Committee Chairperson (or Co-Chairperson in his/her absence) shall serve as a member of the Board of Directors. Each Committee Chairperson shall maintain a permanent record of all Committee activities which will be turned over to his/ her successor at the completion of his/her term as Chairperson.

The Standing Committees are determined by the Executive Committee:

Awards and Grants Committee

Audit Committee

Editorial Committee (Editorial Board)

Education Committee

Ethics and Professional Practices Committee

Historian

Infectious Disease Committee

Informational Resources Committee

International Committee

Legislative/Animal Welfare Committee

Member Services

Nominating Committee

Public Relations Committee

Wildlife Health and Conservation (The AAZV appointed co-chair will be the Board Member for this committee) 

Section 13—Special Committees

a.  Special Committees of the Association may be appointed by the President, by the Board of Directors, or by the Executive Committee, as needed.

b.  Special Committees shall make reports to the Board of Directors.  

Section 14: Composition of the Ethics and Professional Practices Committee

The Ethics and Professional Practices Committee (EPPC) shall consist of the two (2) immediate Past Presidents plus six (6) elected persons who are Active members of AAZV. Three (3) of the six (3) elected persons will be Alternate members. The most tenured alternate member will serve in the event that an active member must be recused for any reason. If the most tenured alternate is unable to serve, then the next most tenured alternate will serve, etc. The most immediate Past President will serve as the Chairperson of the EPPC.

The term of office of the elected members will be three (3) years. The member receiving the highest number of votes will be elected as the active committee member; the member receiving the next highest number of votes will serve as the alternate.  

Elections for the EPPC shall take place at the time of elections of officers.  The Nominating Committee shall make nominations for election to the EPPC by March 31 of the year during which elections to the EPPC shall occur.  Suggestions for nominations may also be sent by any voting member to the Nominating Committee by March 31 of each year. Nominees must be selected from among Active members. 

Section 15:  Composition of the Audit Committee, Etc.

The Audit Committee shall consist of the Treasurer, the Secretary, and two members of the Board selected by the Trustee, and approved by the Board of Directors.  The audit committee shall meet as needed, but not less frequently than twice each fiscal year.  At least once each year the meeting will be an in-person meeting.  The Audit Committee may ask members of management or others to attend its meeting and provide pertinent information as necessary.  The Audit Committee shall conduct executive sessions with the Association’s certified public accountant and/or others, as it sees fit.  The Audit Committee shall recommend to the Board the selection of the certified public accountant and the terms of engagement, and whether the Association should prepare audited financial statements or reviewed and compiled financial statements for any fiscal year.  The Audit Committee shall review and respond to any management letter from the certified public accountant.  The Audit Committee may make such other recommendations to the Board which it deems reasonable and prudent to safeguard the financial security, accounting and reporting for the Association.   

Section 16: Execution of Written Instruments

Other than contracts described in section 7, paragraphs q, r, and s above, which may be signed by the Executive Director, all other contracts, deeds, documents and instruments shall be executed by the president and/or vice president under the seal of the Association affixed by any officer of the Association and attested by the secretary or assistant secretary unless the Board of Directors shall in a particular situation designate another procedure or officer(s) for the execution of such written documents.  

Section 17: Delegation of Duties

Whenever an officer is absent or whenever for any reason the Board of Directors may deem it desirable, the Board may delegate the powers and duties of an officer to any other officer or officers or to any director or directors.  

Section 18: Fidelity Bond

The Association may secure or insure the fidelity of any or all of its directors, officers, agents or employees by bond or otherwise, at the discretion of the Board. 

ARTICLE X—MEETINGS

    1.   Annual Meeting of Members.  An annual meeting of members shall be held on such date and at such place as shall be fixed by the Board of Directors.  If not fixed by the Board of Directors, said meeting shall be held at the registered office of The Association as shown on the official records of the Secretary of State of the State of Delaware not later than the 180th day following the fiscal year end.  Notice of the time, date, and place of such Annual Meeting of Members shall be sent to all Members at least 20 days in advance of such meeting.

    2.   Special Meeting of Members.  Special meetings of the Members may be called by the Board of Directors, or by Members holding one tenth of all votes outstanding and entitled to vote.

    3.   Annual Meeting of the Board of Directors.  The Board of Directors shall meet each year immediately before the annual meeting of the Members at the place that the annual meeting of the Members is to be held.

    4.   Special Meeting of the Board of Directors.  Special Meetings of the Board of Directors may be called at any time by the President or by a majority of the members of the Board of Directors.

    5.   Notice of Board Meetings.  Notice of the annual meeting of the Board of Directors need not be given.  Written notice of each special meeting of the Board, setting forth the time and place of the meeting, shall be given to each director at least 20 days before the meeting.  This notice may be given either personally or by sending a copy of the notice by United States first class mail or by telegram, charges prepaid, facsimile and email, to the address of each director appearing on the books of the corporation.

    6.   Waiver of Notice.  A director may waive in writing notice of a special meeting of the board either before or after the meeting, and this waiver shall be deemed the equivalent of giving notice.  Attendance of a director at a meeting shall constitute waiver of notice of that meeting unless he attends for the express purpose of objecting to the transaction of business because the meeting has not been lawfully called or convened.

    7.   Adjournment.  A meeting of the Board of Directors may be adjourned by majority vote to another time and place.  Notice of the adjourned meeting or of the business to be transacted at it, other than by announcement at the meeting at which the adjournment is taken, shall not be necessary.  At an adjourned meeting at which a quorum is present, any business may be transacted that could have been transacted at the meeting originally called.

    8.  Informal Action.  If all the directors severally or collectively consent in writing to any action taken or to be taken by the Board of Directors, or of a committee, and the writing or writings evidencing their consent are filed with the secretary, the action shall be valid and the equivalent to action authorized at a meeting of the Board or of such committee, which was properly noticed and duly held with all members present.  Said unanimous written consent may be signed in counterparts, and shall be filed in the minutes of the proceedings of the board or the committee, as the case may be.

    9.   Meeting by Telephone.  Directors or the members of any committee thereof shall be deemed present at a meeting of the board of directors or of any committee, as the case may be, if the meeting is conducted using a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time. 

ARTICLE XII—ORDER OF BUSINESS

Roberts Rules of Order, Revised Edition, shall govern meetings of the Association to the extent that they are not inconsistent with these By-Laws, or Delaware law.

ARTICLE XIII—REVISION OF BY-LAWS

Amendment of By-Laws: Amendments, repeals or alterations to the By-Laws may be suggested to the Executive Committee by any voting member. Once approved by a majority of the Executive Committee, they must be approved by a two-thirds (⅔) majority vote of members. The balloting will occur no later than 60 days prior to the annual meeting of the Members. Ballots will have space for write-in votes.  

ARTICLE XV—INDEMNIFICATION OF DIRECTORS, OFFICERS, AND EMPLOYEES

Section 1: Third Party Actions

The Association shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Association) by reason of the fact that he/she is or was a director, officer, and/or employee of the Association, or is or was serving at the request of the Association, as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorney’s fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him/her in connection with such action, suit or proceeding if he/she acted in good faith and in a manner he/she reasonably believed to be in, or not opposed to, the best interests of the Association, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his/her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not of itself create a presumption that the person did not act in good faith and in a manner which he/she reasonably believed to be in, or not opposed to, the best interests of the Association, and, with respect to any criminal action or proceeding, had reasonable cause to believe that his/her conduct was unlawful.

Section 2: Derivative Actions  

The Association shall indemnify any person who was or is a party, or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Association to procure a judgment in its favor by reason of the fact that he/she is or was a director, officer and/or employee of the Association, or is or was serving at the request of the Association, as a director, officer, employee, or agent of another corporation, partnership, joint venture, trust or other enterprise against expenses (including attorney’s fees) actually and reasonably incurred by him/her in connection with the defense or settlement of such action or suit if he/she acted in good faith and in a manner he/she reasonably believed to be in, or not opposed to, the best interests of the Association; except that no indemnification shall be made in respect to any claim, issue or matter as to which such person shall have been adjudged to be liable for negligence or misconduct in the performance of his/her duty to the Association unless and only to the extent that the Court of Chancery or the Court in which such action or suit was brought shall determine upon application that, despite the adjudication of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to be indemnified for such expenses which the Court of Chancery or such other court shall deem proper.  

Section 3: Determination of Indemnification  

Unless ordered by the court, any indemnification under Section 1 of this Article (relating to third party actions) or Section 2 of this Article (relating to derivative actions) shall be made by the Association only as authorized in the specific case upon a determination that indemnification of the director, officer and/or employee is proper in the circumstances because he/she has met the applicable standard of conduct set forth in such section. Such determination shall be made:

(a) by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding;

(b) if a quorum of the Board of Directors is not obtainable, or, even if obtainable a majority vote of a quorum of disinterested directors so directs, by independent legal counsel in a written opinion; and

(c) by the Members.


Section 4: Expenses


Expenses incurred in defending a civil or criminal action, suit, or proceeding may be paid by the Association in advance of the final disposition of such action, suit or proceeding as authorized by the Board of Directors or other body in a specific case upon receipt of an undertaking by or on behalf of the director, officer, or employee to repay such amounts unless it shall ultimately be determined that he/she is entitled to be indemnified by the Association as authorized in this Article.

 

Section 5: Indemnification Rights

The indemnification provided in these By-Laws shall not be deemed exclusive of any other rights to which a person seeking indemnification may be entitled under any agreement, vote of members or disinterested directors or otherwise, both as to action in his/her official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be a director, officer, and/or employee and shall inure to the benefit of the heirs and personal representative of such a person.

Section 6: Anti-Trust Compliance

It is the undeviating policy of the Association to comply strictly with the letter and spirit of all federal, state, and applicable international trade regulations and anti-trust laws. Any activities of the Association or Association-related actions of its staff, officers, and directors or members which violate these regulations and laws are detrimental to the interests of the Association and are unequivocally contrary to Association policy.

ARTICLE XVI—DISSOLUTION

Upon dissolution of the Association, net assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, as amended, or shall be distributed to the federal government, or to a state or local government, for a public purpose.


 

 

THE AMERICAN ASSOCIATION OF 
ZOO VETERINARIANS (AAZV)  
CODE OF PROFESSIONAL ETHICS 

Section 1: GENERAL COMMENTS 
An obligation of all members of THE AMERICAN ASSOCIATION OF ZOO VETERINARIANS (AAZV) is to maintain high standards of ethical conduct. The AAZV hereby adopts the AMERICAN VETERINARY MEDI CAL ASSOCIATION (AVMA) Principle of Veterinary Medical Ethics.


Section 2: OBLIGATION OF PROFESSIONAL ETHICS

The AAZV member has responsibilities

A. To his/her professional associates, fellow employees, and the public, as well as to the animals in his/ her care,

B. To display the highest integrity, the best judgment or ethics possible; and use professional skills to the best interests of all,

C. To maintain high standards of personal, professional, and business conduct and behavior,

D. To promote the interests of the AAZV,

E. To aid the professional development of those who enter the zoo veterinary profession by assisting them to understand the functions, duties, and responsibilities of the profession, and

F. To endeavor at all times to improve zoos and aquariums and promote wildlife conservation.


 

 

GUIDELINES FOR THE ETHICS AND 
PROFESSIONAL PRACTICES COMMITTEE 
AND THE PROCESSING OF COMPLAINTS 

The following procedure for the Ethics and Professional Practices Committee (EPPC) are hereby established:

  1. All EPPC matters will be handled in accordance with the objectives and standards of the Association’s Code of Professional Ethics and in a confidential manner to the extent feasible.
  2. Any charges of ethics violations or grievance matters shall be directed in writing to the EPPC Chairperson. The Chairperson shall maintain a confidential file of all correspondence and communications.

3. Any matter which will require the attention of the entire Committee, as determined by the Chairperson, must be submitted in writing, addressed to the Committee Chairperson. The ethics complaint charge must be signed by the complainant and must contain a full detailed statement of the matter he/ she wishes to be reviewed by the Committee.

4. An individual filing an ethics complaint shall be advised that full disclosure of the matter will be made available to all parties concerned. At this time, the complainant has the right to withdraw the complaint, and thus the matter will be closed.

5. The Committee will at all times respect the integrity of all persons concerned.

6. The Chairperson of the Committee will distribute copies of all duly received ethics complaints to other members of the Committee. All such correspondence shall be marked ‘‘Personal and Confidential.’’ The Chairperson will request each member of the Committee to render a written opinion as to the validity of the complaint, and give a recommendation on how to proceed. It is anticipated that the Committee may, at its discretion, decide not to pursue certain complaints.

7. The Committee Chairperson, alone or with the other active members of the Committee that have not been recused, shall investigate the complaint by any usual and proper method. The accused shall be provided an opportunity to respond in writing to the charge and submit information to the Committee on his/her behalf.

8. The Committee Chairperson, alone or with the other active members of the Committee that have not been recused, may attempt to resolve the complaint at the Committee level by discussions with the parties involved and suggesting a solution of mutual agreement.

9. If the complaint is not satisfactorily resolved, the Committee will render its judgment and report its recommended action to the Board of Directors. In such case the Board of Directors will reach a final determination. The accused may request an opportunity to be heard and to present his/her position before the Board of Directors if the matter is considered by the Board. A representative of the EPPC may also attend the Board meeting to state their position. The matter shall remain confidential. Any person on the EPPC who took part in the investigation of an accused shall not vote as a Board member when the matter is decided by the Board.

10.  The Board of Directors shall make such sanctions as is commensurate with the seriousness of the wrongdoing by majority vote of the quorum. It may censure a member by private confidential written admonition. It may impose probation on the member by placing certain reasonable conditions on his/ her membership for a period not to exceed one (1) year. In order to impose probation for longer than one (1) year, or cause a member to be suspended or terminated, the Board of Directors must so approve the action by two-thirds (⅔) majority of a quorum.


 

 

AMERICAN ASSOCIATION OF 
ZOO VETERINARIANS (AAZV)  
POLICY ON HARASSMENT 

It is the policy of the American Association of Zoo Veterinarians (AAZV) to provide a professional environment at any organization-sponsored function free from discriminatory insult, intimidation and other forms of harassment. Furthermore, all the members share the responsibility for fostering pleasant conditions that allow individuals to benefit from the professional experience. Harassment is also prohibited by state and federal antidiscrimination laws. Sexual harassment of employees or applicants for employment in any form is also unacceptable conduct which will not be tolerated.

Harassment may be based on race, religion, color, national origin, age, sexual orientation or sex. Harassment is a violation of AAZV policy. Harassment may be overt or subtle but whatever form it takes: verbal, nonverbal or physical, harassment is insulting and demeaning to the recipient and cannot be tolerated. Examples of harassment are verbal abuse; racial, ethnic and religious epithets; slurs or jokes; obscene gestures; and hazing. Even derogatory remarks between friends may lead to overt acts of discrimination. While most forms of harassment are generally understood, a definition of sexual harassment is believed to be essential to this policy.

The following provides a definition of sexual harassment:

Sexual harassment within the AAZV workplace, meeting, or other AAZV activity includes but is not limited to:

crude, offensive or suggestive remarks, gender-based insults and taunting, leering and humor based on stereotypes, directed at a person because of his or her gender or sexual orientation; or

  • ●unwanted and unsolicited sexual advances (including innuendoes and suggestive remarks inviting intimacy and/or sexual contact) and physical contact that takes place in the context of professional transactions; or
  • ●solicitation of sexual activity by expressed or implied promise of reward or threat of reprisal; or
  • ●coerced sexual relations.
 

Any person attending the annual meeting or any other AAZV activity who believes that he or she or some other attendee is being harassed by someone at the meeting should promptly report the harassing conduct to a member of the Ethics and Professional Practices Committee (EPPC) or an elected officer in writing.

Attendees who feel that they cannot receive or have not received effective action from the EPPC or are harassed by a member of the EPPC should promptly inform the Executive Director or any elected officer. It is the responsibility of each AAZV member to provide the necessary support to ensure that attendees are assured of attending a meeting or other AAZV activity that is free from sexual harassment. All members of the Board of Directors and the EPPC are advised of this policy and they are accountable for its effective administration throughout their respective terms.

Because of the sensitive nature of such complaints, incidents must be investigated with particular care and must remain confidential.

If the investigation reveals that the complaint is valid, prompt action sufficient to stop the harassment immediately and to prevent its recurrence must be taken. This may include disciplinary action up to and including terminating an individual’s membership from the organization.

Any employee who feels that he or she is a victim of sexual harassment, including but not limited to, any of the conduct listed above, by anyone associated with AAZV in any manner should bring the matter to the immediate attention of the Executive Director or any elected official of the AAZV. Any employee of the AAZV who is determined after an investigation to have engaged in sexual harassment in violation of this policy will be subject to appropriate discipline up to and including termination.

Location

581705 White Oak Road
Yulee, FL 32097 USA

Contact Us

Local: (904) 225-3275
Fax: (904) 225-3289
Email:Admin@AAZV.org