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AAZV Research Grant Proposal Application Guidelines
AAZV Zoological Medicine and Wildlife Health Research Grant
funded by the Wild Animal Health Fund

SUBMISSION DEADLINE: Early 2020, date to be announced in November 2019

Submitting an Application:

Grant applications to AAZV Wild Animal Health Fund are submitted to admin@aazv.org and will be reviewed only if they are submitted on or before the submission deadline and:

  • Conform to the format described below
  • Are converted to a PDF document that includes all attachments
  • Do not exceed 5 MB, or a total of 12 pages; excluded from this count are CV’s, letters of support, and appendices

  • Grant applications cannot be altered once submitted-please review your documents carefully.

    Proposal Guidelines:

    Proposals should be designed to describe the research goals in a succinct organized fashion which clearly identifies the need, methodology and value of this work. Relevance to AAZV’s mission and investigator commitment to wild animal health should be highlighted. The proposal should describe the expertise of all involved investigators and the associated capabilities of the institution involved with the research. If the proposed study is a pharmacokinetic study, a pharmacologist must be included as a Co-PI or collaborator on the study.

    Proposal format: This proposal should be written on 8.5 × 11 inch page with a minimum of ¾” margins. It will be single-spaced, 11- or 12-point Times New Roman or Arial font. The order of the proposal must follow the following outline described.

    Each question or item should be addressed individually. At the completion of the proposal, it must be converted to a single PDF document to be considered a submission. For AZA managed species (i.e., SSP, EEP, or TAG), it is strongly recommended that that group’s letter of support be included in the application.

    Project Title:

    Project Abstract: 500 words or less.

    Project Personnel:
    PI:
    Co-PI:
    Primary Investigator (PI) and Co-Primary Investigator (Co-PI) must: i) provide a signature next to their printed name to ensure that they have reviewed the grant submission; ii) submit a two-page CV relevant to the project expectations; and iii) (PI or Co-PI) be a current AAZV member at the time of grant application.

    Species (Scientific and Common Name):

    Primary Location/Institution where the project would be based. Students must indicate primary advisor and in whose lab the work will take place.

    Overall Project Description, including Hypothesis, Objectives and Goals:
    two (2) page limit

    Research Materials and Methods:
    two (2) page limit

    Animal Use: Documentation of approval from involved institutions must be provided, preferably as IACUC or animal welfare committee. A letter of support from the institution’s director ensuring humane treatment of animals may be substituted only if the institution does not have an IACUC or equivalent. This documentation must specifically ensure that animal care and welfare concerns have been reviewed and approved.

    Project Start Date:                           Project End Date:
    Timeline:
    It is expected that the project will be completed within 18 months of the grant being awarded.

    Budget:
    All budget items must be listed and the requested amount from Wild Animal Health Fund highlighted. The requested amount cannot exceed $10,000 and cannot include institutional overhead costs; full-time salaries; graduate student salaries; or purchase of capital equipment.

    Limitations within the requested amount include purchases of durable equipment (including computers) that may not exceed 25% of the budget; and all travel-associated investigator costs pertaining to the project, including food and lodging, may not exceed 25% of total budget and is limited to graduate students and technicians. Publication costs can be no more than 10% of the budget. Short-term stipends for technicians or graduate students are allowed, but may not exceed 25% of the budget.

    Budget details will be submitted in tabular form with headings below. It is encouraged that submitters use Excel or similar workbook to ensure proper calculations. Any other funding sources relevant to this grant must be detailed as a table footnote.

     (example below).

    BUDGET ITEM AMOUNT REQUESTED FROM AAZV ($)  MATCHING FUNDS ($)* SECURED FROM OTHER PARTNERS ($) ** BALANCE REQUIRED ($) TOTAL PROJECT COSTS ($)
    Calibration controls  $250.00        $250.00
    Liquid nitrogen  $200.00        $200.00
    Sample shipment  $1,200.00  $500.00      $1,700.00
    Travel  $200.00    $750.00    $950.00
    Total  $1,850.00  $500.00   $750.00     $3,100.00

      
    *University of Maryland graduate studies grant
    ** Marshall Foundation grant

    Layperson Summary:
    Please provide a short paragraph summarizing the study in an easy to understand terms so that the general audience can understand it and its importance. The layperson summary should include:
    1. Description of the problem (background)
    2. The reason for conducting the study
    3. The expected outcome (benefits) for conducting the study

    Post-grant Compliance:
    If the research project cannot be completed within 18 months of the grant being awarded, a no cost extension may be requested by the PI to the Chair of the Committee. This request must:
    1. Be made promptly when delay is first identified;
    2. Be in writing;
    3. List specific reasons for the delay; and
    4. Include timeline adjustment.

    Similarly, any other material changes to the grant or its investigators must be identified by PI to the Chair of the Committee. This request must:
    1. Be made promptly when the issue is first identified;
    2. Be in writing;
    3. List specific reasons for the change; and
    4. Include a proposed time adjustment.

    To receive final disbursement of grant funds, PI is required to submit a written report to the Chair of the research committee within two (2) months of the completion of their project that details project conclusion specific to the hypothesis and goals and highlighting Wild Animal Health Funds' contribution. It also is required that within one (1) year of completion of the research that the project be submitted for publication, preferably to the Journal of Zoo and Wildlife Medicine, or for presentation at an annual meeting of the AAZV, but other similar scientific venues are supported. The PI should inform AAZV when the work has been accepted for publication or a presentation.

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