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AAZV Research Grant Proposal Application Guidelines

AAZV Research Grant Proposal Application Guidelines

AAZV Zoological Medicine and Wildlife Health Research Grant
funded by the
Wild Animal Health Fund

January 15, 2021, 11pm EST

Submitting an Application:

Grant applications to AAZV Wild Animal Health Fund are submitted to and will be reviewed only if they are submitted on or before the submission deadline and:

· MUST conform to the format described below

· Are converted to a single PDF document that includes all attachments

· Do not exceed 5 MB, or a total of 12 pages; excluded from this count are CV’s, letters of support, and appendices

Grant applications cannot be altered once submitted-please review your documents carefully.

Proposal Guidelines:

Proposals should be designed to describe the research goals in a succinct organized fashion which clearly identifies the need, methodology and value of this work. Relevance to AAZV’s mission and investigator commitment to wild animal health should be highlighted. The proposal should describe the expertise of all involved investigators and the associated capabilities of the institution involved with the research. Studies relying on pharmacologic, imaging, necropsy/histopathology, or other specialties will benefit greatly from inclusion of an expert in that field as a named co-investigator or collaborator. For AZA managed species (i.e., SSP, EEP, or TAG), a letter of support from that group is strongly recommended.

Proposal format:This proposal should be written on 8.5 × 11 inch page with a minimum of ¾” margins. It will be single-spaced, 11- or 12-point Times New Roman or Arial font.

The order of the proposal must follow the following outline described.

Each question or item should be addressed individually. The completed proposal must be converted to a single PDF document to be considered a submission.

Project Title:

Project Abstract:500 words or less. Please include the following headings in the abstract:
Animals and procedures:
Expected relevance:

Project Personnel:
Primary Investigator (PI) and Co-Primary Investigator (Co-PI) must: i) provide a signature next to their printed name to ensure that they have reviewed the grant submission; ii) submit a maximum two-page CV relevant to the project expectations; and iii) (PI or Co-PI) be a current AAZV member at the time of grant application and indicate this next to their name

Species (Scientific and Common Name):

Primary Location/Institution where the project would be based. Students must indicate primary advisor and in whose lab the work will take place.

Overall Project Description, including Hypothesis, Objectives and Goals:
Two (2) page limit

Research Materials and Methods:
Two (2) page limit

Animal Use: Studies involving animals or samples from animals must include documentation of an assessment of animal welfare and state the disposition of experimental animals following the study. If the institution has an IACUC or other welfare committee, documentation must include approval of animal use. Documentation of approval from involved institutions must be provided, preferably as IACUC, research or animal welfare committee. A letter of support from the institution’s director ensuring humane treatment of animals may be substituted only if the institution does not have an IACUC or equivalent. This documentation must specifically ensure that animal care and welfare concerns have been reviewed and approved.

Project Start Date:Project End Date:
It is expected that the project will be completed within 18 months of the grant being awarded.

All budget items must be listed and the requested amount from Wild Animal Health Fund highlighted. The requested amount cannot exceed $15,000 and cannot include institutional overhead costs; full-time salaries; graduate student salaries; or purchase of capital equipment.

Limitations within the amount requested from WAHF: Purchases of durable equipment (including computers) may not exceed 25% of the requested amount. Travel-associated investigator costs pertaining to the project, including food and lodging, are limited to graduate students and technicians and may not exceed 25% of requested amount. Publication costs can be no more than 10% of the budget. Short-term stipends for technicians or graduate students are allowed, but may not exceed 25% of the requested amount.

Submit budget details in tabular form with headings below. It is encouraged that submitters use Excel or similar workbook to ensure proper calculations.Any other funding sources relevant to this grant must be detailed as a table footnote. Matching funds include any funds contributed by the investigators’ home institutions. Funds secured from other partners include any other competitive grants, program funds, or donated funds. Balance required includes any outstanding budget needs, those that still require funding above that which is being requested from AAZV or covered by other sources.

(Example below).







Calibration controls






Liquid nitrogen






Sample shipment


















*University of Maryland graduate studies grant
** Marshall Foundation grant

Layperson Summary:
Please provide a short paragraph summarizing the study in an easy to understand terms so that the general audience can understand it and its importance. The layperson summary should include:
1. Description of the problem (background)
2. The reason for conducting the study
3. The expected outcome (benefits) for conducting the study

Literature Cited:
Include cited references

Mid-grant Compliance:
Please provide a brief update of the progress to the AAZV Office at
admin@aazv.orgIn addition, provide photos of the project, field work, lab work, species or any other relevant photo to describe the project.

Post-grant Compliance:
If the research project cannot be completed within 18 months of the grant being awarded, a no cost extension may be requested by the PI to the Chair of the Committee. This request must:
1. Be made promptly when delay is first identified;
2. Be in writing;
3. List specific reasons for the delay; and
4. Include timeline adjustment.

Similarly, any other material changes to the grant or its investigators must be identified by PI to the Chair of the Committee. This request must:
1. Be made promptly when the issue is first identified;
2. Be in writing;
3. List specific reasons for the change; and
4. Include a proposed time adjustment.

To receive final disbursement of grant funds, PI is required to submit a 
written report to the Chair of the research committee within two (2) months of the completion of their project that details project conclusion specific to the hypothesis and goals and highlighting Wild Animal Health Funds' contribution. It also is required that within one (1) year of completion of the research that the project be submitted for publication, preferably to theJournal of Zoo and Wildlife Medicine, or for presentation at an annual meeting of the AAZV or other similar scientific venue. The PI should inform AAZV when the work has been accepted for publication or a presentation.

Please see the Wild Animal Health Fund FREQUENTLY ASKED QUESTIONS for additional commonly asked questions. (insert link here)