Print Page | Contact Us | Sign In | Join Today
Host an AAZV Conference

American Association of Zoo Veterinarians

Site Selection Process

1.         The applicant(s) submits documents to the Executive Director for consideration by the Executive Committee. A viable site proposal should give general consideration to the following items:

            a.         Transportation for attendees, including air transportation to the city and ground transportation to hotels and site activities, must be available.

            b.         Local hotel facilities must be available at a reasonable cost to members and be large enough to have adequate conference facilities.

            c.         There should be site activities for members, spouses and families.

            d.         There should be support of the local host institution(s).  This support should be indicated in the form of a written invitation from the host institution(s) Director or President/CEO to the AAZV.  The host institution(s) may be a zoo, aquarium or other facility that would be of interest to the AAZV membership.  The proposal should indicate the size and scope of the institution(s).  The annual conference has a typical attendance of 500 - 600 people depending on the location. When the AAZV conference is held in conjunction with one or more other organizations (such as NAG or EAZWV) the attendance may approach 700.  The host institution(s) is expected to pay for the transportation of the attendees to the zoo/aquarium. Historically, the host institution(s) has paid for lunch and/or dinner on the day that the attendees visit the host institution(s). Under certain circumstances the zoo has paid for the lunch and the association has paid for the dinner. If the host institution(s) is unable to handle these expenses, this should be indicated in their proposal.

2.           The AAZV would expect assistance from the host institutions veterinary department in identifying appropriate locations for those wetlabs and workshops not held in the conference hotel.

3.           The AAZV would seek the assistance of volunteers from the host institution in helping with the Conference.  This might include help at the registration desk during peak registration hours, helping transport auction items to the institution, or attending the auction donation table near registration the first two days of Conference.

4.         The annual auction may be held at the host institution during the day at the zoo.  If that’s the case, volunteers will be needed to assist in setting up the silent auction and monitoring the silent auction items.

5.         The Executive Director responds to the applicant(s), acknowledging receipt of the materials by the Board and outlining next steps to be taken.